The Content Archive is a place where all the published pieces of Content in your Instance are stored. Once they are eligible to be sent out in your News Digest, they will be published onto your Content Archive page.
The Content Archive page is a great resource for your Subscribers to catch up on Content they might have missed or reference Content they want to re-read.
All of the following will be explained below:
Accessing the Content Archive
Below are multiple ways to access your Content Archive page:
Content Archive button:
In your Instance, go to Content > Archive. When you click on the Archive button, your Content Archive page will open in another tab.
Content Archive public link:
To get the public link for your Content Archive, go to the Content > Controls > General > click the Get Link button (located next to Share Content Archive Link) > click Copy.
Please Note: The Get Link feature is only available for Internal Organizations since their Content Archive is private, this allows them to get a public sharing link.
News Digest:
In your News Digests, you can access the Content Archive in two places:
Header: If you click the header image in your News Digest, your Content Archive page will open.
Footer: In the footer of your News Digests, you will see “Missed something? Everything archived here.” If you click on the hyperlinked Everything archived here text, your Content Archive page will open.
Content Archive Actions
The Content Archive page has many action options. Below, the actions options are broken into those that appear at the top of your page and those that appear on the right side of your page.
Top Bar
There are seven navigation buttons at the top of your Content Archive page:
Instance: The upper left hand corner of the screen shows you which Instance you are viewing. If you are a Team Member of this Instance, you can click the Instance name to login to your Instance.
Search: Click the search bar to see a drop-down of searchable options OR enter text into the search bar to perform a global search across your Content Archive page.
Name: The upper right hand corner of the screen shows your name. If you click your name, a drop-down list will appear with the following two option:
Profile: Click Profile to open you account profile.
My Preferences: Click My Preferences to open you News Digest preferences.
All: Clicking this button will show you every type of Content published in your Instance.
Stories: Clicking this button will filter your Content and only show the stories created inside your Instance, Content created by sharing a link, and Content pulled in from sources.
Events: Clicking this button will filter your Content and only show the events published inside of your Content Hub.
Side Bar
On the right side of your screen, you may see the following sections of information where you can perform a number of different actions.
Trending Categories: Under the Trending Categories header, you will see a number of trending Categories based on your Instance's eligible Content.
Click a trending Category name to search eligible Content that is tagged with that Category.
Please Note: On the search page, you are able to follow the Category using the Follow button to stay up-to-date with any Categories you want.
Click View All to open your News Digest Interest Preferences, so you can easily update your Category interests.
Authors: Under the Authors header, you will see a number of the Content Authors in your Instance that have eligible Content.
Click an author's name to search eligible Content with that author.
Please Note: Before searching and on the search page, you are able to follow the author using the Follow button to stay up-to-date with any authors you want.
Click View All to open your News Digest Authors Preferences, so you can easily update the authors you follow.
Recently Viewed: Under the Recently Viewed header, you will see Content that you recently viewed in your other Channels.
Click the title of the Content to open it in another tab.
Connect With Us: Under the Connect With Us header, you will see the social links that have been added to your Instance.
Click the name of the social link to open the link in a new tab.
Subscribing to News Digest
When any non-subscribers views your Content Archive page, they can subscribe to your Instance. To do this, they can:
Click the Subscribe button (located in the upper right hand corner of their screen). This will open a pop-up modal.
In the pop-up modal, they can enter their email in the Enter email to subscribe field.
Check the box to agree to the privacy policy.
Click the Confirm button to subscribe themselves to your Instance.
After completing these steps, they will be sent the Welcome Email so that they can go through the personalization process and select their News Digest preferences.
Changing News Digest Preferences
Below are two of the ways your current Subscribers can update their personalization preferences:
Content Archive page: On the Content Archive page, click your name in the upper right hand corner of the screen and click My Preferences from the drop-down list to open and walkthrough the personalization process.
News Digest footer: In the footer of your News Digests, click on the hyperlinked text Personalize this email! Schedule, stories, format to open and walkthrough the personalization process.
If you have any questions at all, please don't hesitate to reach out to us at support@cerkl.com or use the support Chat toward the bottom right-hand corner of any cerkl.com page.